Biological Sample Management (BSM) Data Associate II/III

    • Job Tracking ID: 170142
    • Job Location: Seattle, WA
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: January 03, 2018
    • Years of Experience: Not Applicable
    • Starting Date: January 6, 2018
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Job Description:

ARE YOU ADAPTIVE? We’re driving groundbreaking research in cancer and other immune-mediated diseases that translates into novel clinical diagnostics and innovative therapeutics. We are at the forefront of immune-based discoveries, transforming the future state of health through our disruptive, proprietary immunosequencing technology. With strong financial footing and rapid growth, we are looking for the brightest, most passionate and collaborative innovators to join us.

At Adaptive, you'll be challenged, you'll be inspired, and you'll be proud to be part of an innovative organization making a real impact on improving the quality of life globally. No matter what your role is, you'll find a diverse, team-driven, fun culture where your contributions truly count. #BeingAdaptive

Position Overview

The BSM Specialist II/III is responsible for ensuring that incoming clinical trial and research projects are appropriately entered into laboratory information systems (LIMS) in order to ensure data integrity and conformance to project requirements prior to release of samples to the production laboratory operation.

Duties and Responsibilities

  • Work cross functionally with computational biology and business development teams to generate data definitions and maps for incoming samples, as defined in data transfer agreements
  • Ensure data definitions can be mapped to corresponding laboratory information management system (LIMS) fields, and hence ensure that data can be entered in a systematic manner
  • Prepare manifests that ensure consistency of data entry, and hence data integrity
  • Create projects in LIMS according to analytical plans or work orders
  • Monitor progression of projects in order to anticipate sample arrival, and subsequently ensure appropriate release to the production facility for testing
  • Ensure accuracy of project-related sample information at data entry and release to the production laboratory in order to ensure sample chain of custody
  • Identify process interruptions, stalls and special handling needs - communicate to manager and other personnel, as needed. Assist in resolution of such events.
  • Edit and author SOPs and documents specific to BSM data management functions: this may include sample/project tracking, sample distribution, and sample disposition
  • Complete functions conforming to applicable regulations (CLIA, GCLP) as dictated by analytical plans, work orders or other project requirements.
  • Work closely with customer care to manage sample discard or return, as needed.
  • Compile status summaries and data reports, as needed
  • Perform other duties as assigned by the BSM Project Manager.

Experience and Skills:


  • BS/BA degree in biology or related science
  • Advanced Excel skills (including but not limited to VLOOKUP, IF/THEN statements and pattern matching within excel files)


  • Minimum of two years of experience working in a clinical laboratory setting
  • Previous work in a regulated clinical environment and/or familiarity with GCLP practices
  • Previous experience working with laboratory information management systems and Salesforce
  • Strong analytical and planning skills
  • Meticulous attention to details and deadlines
  • Excellent problem solving skills
  • Ability to identify and communicate issues while proposing possible solutions
  • Self-motivated and able to work with minimal supervision while also working as part of a team
  • Strong interpersonal and communication skills, both written and spoken
  • Ability to read, write, speak and understand English
  • Proficiency with Microsoft Word and familiarity with use of web-based applications.